Onkyoo Privacy Policy

1. The Services Covered by this Policy

This Privacy Policy applies to:

• The Onkyoo browser extension
• The Onkyoo website (onkyoo.com)
• The Onkyoo collaboration session service

It does not apply to third‑party services such as Google Meet, Zoom, Microsoft Teams, Google Docs, Figma, Notion, or any other external platform where you may use Onkyoo.

2. Information We Process

Onkyoo is designed to minimise the amount of personal data collected.

When you use the extension or join a session, the system may process limited technical information necessary to operate the service, including:

• session codes used to join sessions
• timing and agenda information for the session
• technical identifiers used to synchronise participants
• information about whether participants are currently connected to a session
• basic server request logs used to operate and secure the service

Onkyoo does not collect meeting content, documents, messages, audio, video, or the content of collaboration pages.

3. Collaboration Page Detection

The extension may detect when you open a collaboration page (for example a meeting page or shared document) in order to determine whether an Onkyoo session is associated with that page.

This detection uses information from the page address (URL) only. The extension does not read the contents of the page.

4. Participant Presence

When you join a session, the service maintains a temporary technical record that allows the system to determine how many participants are currently connected to the session.

Participants are not identified by name or account unless you separately choose to sign in to the website.

5. Local Browser Storage

The extension stores limited information locally in your browser in order to function properly.

This may include:

• a randomly generated connection identifier
• temporary session information
• user preferences such as interface settings

This information is stored locally on your device and is not used to personally identify you.

6. Session Information

Session information may include agenda items, session timing, and technical identifiers that allow the service to synchronise collaboration features across participants.

Session records may remain stored on our servers after a session ends for operational, debugging, and service improvement purposes. These records are not publicly accessible through the application once a session has ended.

7. Website Accounts (Optional)

The browser extension can be used without creating an account.

If you choose to sign in on the Onkyoo website using Google authentication, we may store:

• your name
• your email address
• your Google account identifier

An account is also what saves your meeting history. Once you are signed in, meetings you time are kept against your account so the dashboard can show your history, your recurring meetings, and insights drawn from them. What is kept is:

• the meeting title you gave the session, and its start time, end time and planned duration
• an identifier for the meeting room, so repeat meetings in the same room can be recognised as recurring
• agenda items, pacing events and alerts belonging to the session
• any pages you explicitly added to a session, and which of them your browser was focused on while the session ran

Sessions timed without signing in are not saved to any account. You can export your history from the dashboard at any time as a file you keep. Deleting your account deletes your meeting history, your recurring meetings and your insights; the underlying session records described in section 6 may remain, but are no longer linked to you.

An account is not required to use the extension.

8. Google Calendar (Optional)

If you are signed in, you may choose to connect your Google Calendar. This is optional, and Onkyoo works without it.

Onkyoo requests read‑only access to your calendar events, using Google's calendar.events.readonly permission. Onkyoo cannot create, change or delete calendar events, and does not attempt to.

Calendar data is read at the moment you need it, not synchronised. When you open the session picker, Onkyoo asks Google for the events in a two‑day window around the current day, and uses them to offer a list of the meetings you might be about to time. Those events are held briefly in a short‑lived cache so the picker does not re‑query Google on every keystroke, and are not written to our database.

If you start a session from one of those events, Onkyoo stores a small snapshot alongside that session so a repeated meeting can be recognised later:

• the calendar provider, and the event's identifier
• the event's planned start and end times

The event's other details — descriptions, attendee lists, locations, attachments — are not stored. The meeting title kept against a session is the title you gave that session.

You can disconnect Google Calendar at any time from your profile in the dashboard, which deletes the access and refresh tokens we hold for you. You can also revoke Onkyoo's access directly in your Google Account settings.

Onkyoo's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Calendar data is used only to provide the meeting features described above. It is not sold, not used for advertising, not used to train generalised artificial intelligence or machine learning models, and not shared with others except as needed to operate the service, comply with the law, or where you have given consent.

9. Third‑Party Services

We use certain third‑party services to operate Onkyoo, such as:

• infrastructure hosting providers
• Google Fonts used by the website
• Google authentication when users choose to sign in
• Google Calendar when users choose to connect it

These providers may process network information such as IP addresses as part of delivering their services.

10. Cookies

The browser extension does not use cookies.

The website may use cookies if you choose to sign in to maintain authentication sessions.

11. Legal Basis for Processing

Under UK GDPR, our primary legal basis for processing information is legitimate interests. Processing is necessary to operate the Onkyoo service, provide real‑time collaboration features, and maintain the reliability and security of the platform.

12. Data Security

We use industry‑standard security measures to protect information processed by the service. All communications between the extension, website, and our servers are encrypted using HTTPS or secure WebSocket connections.

13. International Data Transfers

Where our infrastructure providers process information outside the United Kingdom, we ensure appropriate safeguards are in place in accordance with UK data protection law.

14. Your Data Protection Rights

Under UK data protection law, individuals may have rights including:

• the right to request access to personal data
• the right to request correction of inaccurate data
• the right to request deletion of personal data
• the right to restrict or object to processing

You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO).

15. Changes to this Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Last updated" date at the top of the policy.

16. Contact